Article summary: Have you finished your task? Here comes the most satisfying part: marking it as completed! This guide covers how to check off tasks, reverse completions, use the instant Undo button across devices, and manage your completed task visibility.
1. Marking a task as completed
Whether you are working from a computer or your mobile phone, checking an item off your to-do list takes just a single click or tap.
- How to complete a task: Locate the item on your Tasks Homepage list view and click or tap the empty checkbox / circle on the left side of the task's name. A checkmark will appear, completing the task.
- Why did the task disappear? By default, the homepage list is filtered to display only your active, outstanding tasks. The moment you check a task off, it will automatically vanish from your immediate view to keep your workspace tidy. (To view it again, simply change your filter settings—see Section 4).
2. Administrative task completion and reopening
If you are the original author or administrator who assigned a task, you have full control over its completion status.
- Force completing: If an assignment is no longer necessary or has been handled outside the platform, authors can check the box to mark it done on behalf of the assignees.
- Reopening a task: If a task was marked completed prematurely or requires more work, you can uncheck the box. This instantly marks the task as incomplete, moving it back into the main to-do list where it will be sorted by its original due date.
3. Making a mistake? Use the "Undo" button
If you accidentally click a checkbox, delete a task, or duplicate an item by mistake, you can instantly reverse your selection. Speakap provides a temporary safety net notification immediately following any of these actions.
- On Desktop: A text bubble notification will appear momentarily in the top right corner of your screen. Click the Undo button inside this bubble to reverse your last action.
- On Mobile: A confirmation banner will pop up briefly at the bottom of your screen. Tap the Undo button on the banner to instantly bring the task back to its previous state.
4. Finding or hiding completed tasks
Completed tasks can be toggled on or off in your main list view using the left menu All tasks - Completed filter bar at the top of your Tasks Homepage.
To view completed tasks: Open the All tasks filter and select Completed. Once chosen, your completed items will appear in the list. By default, they are displayed below your uncompleted tasks and are sorted chronologically by their completion date.