Summary: By default, certain personal details are visible on user profiles to help colleagues connect. This guide explains how Network Administrators can hide users' primary email addresses for the whole network and how to arrange network-wide birthday visibility settings.
1. Hiding primary email addresses globally
As a standard platform setting, a user's primary email address is displayed openly on their profile page. If your organization's privacy guidelines require these to be kept confidential, you can disable this visibility network-wide.
To hide the primary email address for all users across the network:
- Log into your network in your browser.
- Click your avatar in the top right corner and open Network settings.
- Select Preferences from the left-side navigation menu.
- Locate the Privacy Settings section and switch off the email visibility function.
The change takes effect across the platform immediately.
Note: This setting only hides email addresses from standard colleagues. Network Administrators will always be able to view user email addresses via the user management console for administrative and provisioning purposes.
2. Individual user controls
If you choose to keep email addresses visible by default on a network level, individual employees still keep control over their personal information. Users who prefer to keep their details private can hide their own email address or birthday manually through their individual account settings.
3. Managing birthday visibility
If you want to hide birthdays, or specific parts of birthdays such as the birth year, globally across your entire network, this cannot be toggled directly from the admin preferences menu.
To adjust or restrict birthday visibility network-wide, email us at support@speakap.com. Our team will configure the visibility settings from the backend according to your organization's preferences.
Still stuck?
Email us at support@speakap.com with your network name and what you would like to hide, and we'll help you out.