Summary: Have you finished your task? Here comes the most satisfying part: marking it as completed! This guide covers how to check off tasks, reopen them, use the instant Undo button on desktop and mobile, and find your completed tasks again.
1. Marking a task as completed
Whether you are working from a computer or your phone, checking an item off your to-do list takes just a single click or tap.
- How to complete a task: locate the item on your Tasks homepage list and click or tap the empty checkbox or circle on the left side of the task's name. A checkmark appears, and the task is done.
- Why did the task disappear? By default, the homepage list only shows your active, outstanding tasks. The moment you check a task off, it vanishes from your view to keep your workspace tidy. To see it again, simply change your filter settings (see section 4).
2. Completing and reopening tasks as the author
If you are the original author or an administrator who assigned a task, you have full control over its completion status.
- Force completing: if an assignment is no longer necessary or was handled outside the platform, authors can check the box to mark it done on behalf of the assignees.
- Reopening a task: if a task was marked completed too soon or needs more work, you can uncheck the box. This instantly marks the task as incomplete and moves it back into the main to-do list, sorted by its original due date.
3. Made a mistake? Use the Undo button
If you accidentally check a checkbox, delete a task, or duplicate one by mistake, you can instantly reverse it. Speakap shows a temporary safety net right after any of these actions.
- On desktop: a text bubble appears briefly in the top right corner of your screen. Click the Undo button inside it to reverse your last action.
- On mobile: a confirmation banner pops up briefly at the bottom of your screen. Tap the Undo button on the banner to instantly bring the task back to its previous state.
4. Finding or hiding completed tasks
Completed tasks can be shown or hidden in your main list view using the left menu on your Tasks homepage.
- To view completed tasks: open All tasks in the left menu and select Completed. Your completed items appear in the list. By default, they are shown below your uncompleted tasks and sorted by their completion date.
Still stuck?
Email us at support@speakap.com with your network name, the task name, and a screenshot, and we'll help you out.