Summary: Speakap's Events feature makes organizing company-wide or team activities simple. This guide explains how to find event invitations, RSVP, and see who else is attending. It also points you to detailed guides for creating, editing, syncing, and getting reminders for events.
1. Finding your Events
Organizing an event and notifying everyone at the same time is no small feat, but Speakap makes sure everyone knows about the experience you are planning.
When you are invited to an Event, the invitation appears directly in your Feed, and notifications are sent based on your preferences (Email and/or Push). You can also see a complete overview of your upcoming activities on the dedicated Events homepage:
- On desktop: click Events in the left-side navigation menu.
- On mobile: tap the main menu panel in the bottom right corner, then select Events.
2. RSVPing and tracking attendance
Whether you are confirming your own spot or checking who else is going, managing attendance is quick and transparent.
- RSVP options: directly on the event post, you can confirm your attendance, decline the invitation, or select Maybe if you need more time. If your plans change, you can always return to the post and update your response.
- Viewing the guest list: to see which colleagues are attending, click or tap the user icons on the event post (or open the post from the Events homepage). A window pops up with tabs for Attending, Declined, Maybe, and the complete list of everyone invited.
3. Creating and managing Events
When posting a new event, always double-check that you selected the right audience and the correct date and time before you publish. Creating events depends on permissions, so if you cannot create an Event, those permissions have not been granted to you.
For step-by-step guidance, see our dedicated guides:
4. Reminders and calendar sync
Speakap also helps you make sure you never miss an important gathering.
- Event reminders: set personal reminders for an event you plan to attend, so Speakap notifies you before it starts. See Setting Personal Event Reminders.
- Calendar sync: link your Speakap Events directly to your personal or work calendar. See How to Get Speakap Events Added to Your Calendar Automatically.
Still stuck?
Email us at support@speakap.com with your network name, the event name, and a screenshot, and we'll help you out.